Expenses
Track expenses, private receipts and reimbursement reports.
Record spending in Personal or a team, save receipts before entering their details, and submit expenses for approval. Reports keep currencies separate; billable expenses can be added to invoice drafts.
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Keep the receipt with the expense.
Add an amount and date, then attach a receipt and any useful merchant, category or project details. You can also upload a receipt first; it waits in Receipt Inbox until you enter its amount.
Recurring drafts, reimbursement approval and exports
- Recurring expenses
- A recurring rule creates a draft on each due date. Confirm or discard each draft before it enters totals and reports.
- Reimbursements
- Submit reimbursable expenses in a one-currency report. An admin can approve or reject it and record when reimbursement was paid.
- Reports and exports
- Review totals by category, project, merchant or Contact, with currencies kept separate. Export filtered CSV data or a ZIP with up to 500 receipts.
- History
- Recorded financial, receipt and reimbursement changes show who changed them and when.
Members manage their own expenses
Members see and change their own expenses. Team admins can review all team expenses and approve reimbursement reports. Expenses on submitted reports, invoices or reimbursements are locked against editing. Receipts require access to the expense.
Receipts and payments
Which receipt files can I attach?
JPG, PNG, WebP and PDF receipts up to 10 MB are accepted. HEIC photos are not accepted.
Does marking a reimbursement paid send money?
No. It records that a reimbursement was paid; Magpie does not transfer the money.
Which expense tools are available in the native app?
Add and edit expenses, take receipt photos and save receipts for later. Reports, reimbursement reports, recurring rules, invoice handoff and exports are available on the website.
Start an expense record.
Create an account and add a purchase or save a receipt for later.