Asset Tracker
Track equipment assignments, checkouts and maintenance.
Give each laptop, camera or other asset its own record. Track who is responsible, who has it temporarily, when it is due back and whether it is available for booking.
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Assignments and checkouts record different responsibilities
An assignment records who is responsible for an asset. A checkout records who has it temporarily, with an optional due date. The assignment can remain while someone else checks the asset out.
Give each piece of equipment its own record
- Equipment details and files
- Record the location, category, serial number and condition. Attach private images and files that require access to the owning Personal or team context.
- Asset tags identify individual items
- Tags are unique within the selected Personal or team context. Serial numbers are optional; duplicates are allowed and flagged.
- Condition and maintenance
- Condition records wear separately from status. Start maintenance with a reason and optional expected return date; end it with an optional completion note.
Overdue and other asset filters
Status tabs show counts and filter the list, including overdue checkouts. Narrow the results by category, location, assigned person, bookability or warranty, and search by name, tag, serial number or person.
Keep the record after return or retirement
History records assignments, checkouts, returns, maintenance and other changes. Check-in records the returned condition and closes the checkout. Retiring an asset keeps its record and history; it cannot be checked out or booked until restored.
Review asset status and recorded purchase totals
Reports count assets not retired, overdue checkouts, maintenance and damaged assets, with breakdowns by status, category and location. Admins also see warranties ending within 30 days and recorded purchase totals by currency. Purchase totals use recorded prices, without estimating current value or depreciation.
Import an equipment register and export filtered assets
Choose a CSV file with a header row and map its columns to asset fields. Import adds missing categories. Assigned names must match a team member or Contact; rows reusing an asset tag are skipped and listed afterwards.
CSV export includes up to 10,000 assets matching the current filters. Purchase and warranty values are imported and exported only for team admins.
Personal and team registers use the selected context
Assets belong to the selected Personal or team context. Team members with edit access can add, import and manage assets, including assignments and checkouts to team members or Contacts.
Members with view access can check an available or assigned asset out to themselves and check in an asset they hold. Only team admins can view and change purchase and warranty details.
Start an equipment register.
Create an account and add the assets you need to track.